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1. APPROVAL OF THE MINUTES OF THE AGM HELD ON 15 JANUARY 2009
   Approval was proposed by Norman Easter and accepted by the meeting.
   
   
2. MATTERS ARISING FROM THE MINUTES OF 15 JANUARY 2009
   ITEM 5
   
   Tim Fawle answered questions on the matter of seating capacity and ‘first come first served’ for reservations during high attendance months and whether this policy would result in members losing places due to the number of guests. During 2008 there had been an average of 14 guests, but this had reduced during 2009 to 6 or 8. If it was felt necessary ‘first come first served’ would be operated for members only and guests would only be accepted when members wishing to attend were accommodated.
   
   
3. PRESIDENT’S REPORT
   Tim Fawle said he had a very enjoyable second year of Presidency in which the Wine Society through its strong support and membership continues to be a robust and proactive group of people who enjoy wine. We taste almost 50 different wines in a year and he thought it interesting to produce an average wine score. This provides a ranking and also a check list for future purchases. We have continued the format of tasting the wines with the tapas and main course which appears well accepted. He asked the members whether they approved of the new seating arrangements which he felt had now settled down after a few hick ups. The opinion from the floor was approval and appreciation of getting to know other members.
   
   In 2009 the Society funded 100% of the purchase of wines tasted other than those supplied by a visiting Bodega. The object was to reduce our cash balance which had accumulated over the years. With the financial crises taking hold early in 2009 we reduced subscriptions to 15 Euros. During the year the mindset was of price/quality/value when budgeting for our tastings.
   
   A big thank you was given to Ana and Fausto who have done a great job in selecting our venues – some well established and some new. They are very enthusiastic and serious about achieving the right standard and value.
   
   Tim thanked everyone on the committee for their help and support and Toby Carpenter and Malcolm Baker who stood in for Tony Cabban in his absence. With a special thank you to his right hand woman Sandy.
   
   
4. TREASURER’S REPORT FOR 2009
   The retiring Treasurer Tony Cabban presented the accounts for year ending 31 December 2009 . Due to the economic recession and the deterioration of the exchange rate of GBP to Euro the subscription had been reduced to 15 Euros for 2009. The Treasurer proposed that the subscription should now return to 20 Euros for 2010 and this was accepted by the meeting.
   
   
5. ELECTION OF THE PRESIDENT
   Joan Easter proposed that Rod Anderton be President. This was accepted with acclamation by the meeting. Rod took over the meeting.
   
   
6. ELECTION OF THE COMMITTEE
   

   POSITION	MEMBER	PROPOSED BY
   Vice President	Steve Collins	Tim Fawle
   Treasurer	Tony Carpenter	Derek Heslington
   Secretary	Chris Felton	Sandy Fawle
   Menus and Venues	Ana and Fauston Vicente	Already serving members
   Front of House	Paul and Carolyn Smithard	Already serving members
   Bookings	Caryl Skelton	Tim Ladd
   Scores	Penny Floodgate	Already Serving Member
   Website	Gaby Ferenczy	Mary Anderton

   
   
7. DRAFT PROGRAMME FOR 2010
   Rod Anderton circulated his proposed programme and explained the items.
   
   
8. BUDGET FOR 2010
   Toby Carpenter thanked Tony Cabban for his help and well organised hand over of the Accounts. Toby presented the budget for 2010. Each month he would make a report to the President in order to keep an ongoing watch on expenditure to budget for the year.
   
   It is much easier if payments of subscription and monies for trips etc are credited direct to the bank, however, it is most important that members identify their payments with their name. If there is no name against a payment it cannot be identified until a paper statement is received from the bank.
   
   
9. ANY OTHER BUSINESS
   Ted Floodgate asked the President if there was room for new members in 2010. Rod replied that there were 111 members at present and he was happy for this to go a little higher. If it was necessary on very popular events the ‘first come first served’ system would come into effect and guests would be accepted after the ‘deadline’ for members had passed, providing there was accommodation.
   
   Rod thanked Tim Fawle for his excellent work over the last two years as President, and all the outgoing committee.
   
   The date of the next A.G.M. was to be 13th January, 2011. There being no further business the meeting closed at 7.30pm.
   
   C. Felton 21 January 2010.

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